Meeting Time Planner
Find a meeting slot that works for everyone, in every time zone.
What it is
A meeting time planner helps you pick a slot that lands inside the working day for everyone invited — even when those people are scattered across continents. Zonex is a free, browser-based planner for distributed teams, client calls, interviews, webinars, and catch-ups with friends and family abroad.
Instead of guessing whether 4 p.m. for you is a reasonable hour for a colleague in another country, you set a candidate time once and read every participant's local clock side by side. The awkward 3 a.m. invite never goes out.
How to plan a meeting with Zonex
Lining up a meeting takes only a few seconds:
- Open Zonex on the Time tab — it is selected by default.
- Set your source city: usually your own location, the place whose time you are proposing from.
- Add a city for each participant or office — up to seven alongside your source.
- Type the time you want to propose instead of leaving it on "now", and watch every other city update to its local hour.
- Nudge the time earlier or later until each city sits inside a comfortable working window, then share the link so everyone sees the same plan.
Because every setup has a shareable URL, you can attach it to a calendar invite or paste it into chat — no install required. For a pure side-by-side dashboard of cities, the world clock view keeps them all on screen, and the full time zone converter covers one-off conversions.
Popular meeting setups
Common participant spreads people plan around with Zonex:
- San Francisco · London · Singapore — a follow-the-sun product team.
- New York · Berlin · Bengaluru — a typical engineering all-hands.
- London · New York · Los Angeles — a transatlantic media stand-up.
- Sydney · Tokyo · San Francisco — an APAC-to-US partnership call.
- Toronto · São Paulo · Lisbon — an Americas-and-Europe client review.
Some pairs are tighter than others — see how narrow the overlap gets on a route like Paris to Taipei time, where the working days barely touch.
Why use Zonex
Zonex keeps planning fast and distraction-free. There are no ads, no pop-ups, and no sign-up — it loads instantly and runs entirely in your browser, on phone or desktop.
Daylight saving time is applied automatically per city using the IANA time zone database, so a slot booked in March is still correct after the clocks change. That matters most for fixed recurring meetings, where a one-hour drift can quietly push a call outside someone's day. Zonex defaults to dark mode and costs nothing to use.
FAQ
Is the Zonex meeting time planner free?
Yes. Zonex is free to use for planning meetings, with no account and no sign-up.
How many participants' time zones can I compare?
You can line up your source city plus up to seven other cities, which covers most distributed teams in a single view.
Does it account for daylight saving time?
Yes. Each city uses the IANA time zone database, so a planned slot stays correct even when one region changes its clocks and another does not.
Can I share a proposed meeting time with my team?
Yes. Every setup has a shareable link. Send it and everyone opens the same cities and the same proposed time.
How do I find a fair meeting time across distant zones?
Set a candidate time and read each city's local hour. Look for a slot inside everyone's working day, and rotate early or late meetings between regions so the same team is not always inconvenienced.